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Why Fleet Safety Should Be a Top Priority in 2025

How smart idle management supports safer drivers, healthier vehicles, and stronger operations 

For modern fleets, safety has always been front and center. But more than ever, it’s not just a baseline requirement; it’s a competitive advantage.

Between rising insurance costs, a national shortage of experienced drivers, and increasing pressure from regulators and customers alike, how you manage fleet safety directly impacts your bottom line. Despite its importance, too often, safety is treated as a standalone initiative handled by the compliance team or addressed through sporadic driver training. In reality, though, safety should be baked into every operational decision you make, and that includes how you manage idle time.

Top fleets see safety as part of the bigger picture, and not just part of basic compliance. When your trucks run smarter and your drivers stay focused, everything from performance to retention improves. So why should safety be front and center in 2025? How can we help in ways you might not expect? Start here. 

The True Cost of Safety Incidents

When we talk about safety in trucking, we often default to accident rates, but the cost of a safety lapse goes well beyond a fender bender. Downtime, vehicle repairs, workers’ comp claims, litigation, brand reputation, and driver turnover can easily snowball from a single incident.

Consider this:

  • The average cost of a commercial truck accident with injuries is $200,000+ (FMCSA)
  • A single non-injury crash still averages $16,500 in related costs
  • Fleets with poor safety scores often face higher insurance premiums and limited contract eligibility with risk-sensitive clients

While training and policies help, they’re often reactive. The real opportunity lies in using proactive systems like Idle Smart to reduce fatigue, prevent equipment-related risks, and keep trucks ready for the road at all times.

Why Safety Starts Long Before the Drive

It’s tempting to view safety as something that only matters once a truck is in motion. However, most avoidable safety risks happen before the wheels start turning.

Cold starts that fail, batteries that die mid-route, or emissions systems that clog due to over-idling aren’t just maintenance issues; they’re risks. A dead truck at a rest stop can lead to unsafe roadside situations. A fatigued driver who didn’t rest well in a freezing cab is more likely to make mistakes. A truck that won’t start on time can lead to rushed decisions and increased on-road stress.

Idle Smart addresses these hidden risks by automating critical vehicle conditions when trucks are parked or waiting:

  • Maintaining battery voltage to prevent cold-start failures
  • Regulating cab temperature to ensure proper rest
  • Reducing unnecessary idling, which protects emissions systems and lowers maintenance costs 

It’s safety, delivered passively, without driver input, without training burdens, and without adding more technology for teams to manage.

Less Fatigue, Fewer Mistakes

Driver fatigue is one of the most dangerous variables in fleet safety. According to the FMCSA, drowsy driving is responsible for up to 13% of large truck crashes. Often, those accidents can be attributed to sleep quality, comfort, and mental focus. Idle Smart contributes directly to better rest and better driving:

  • When a cab stays warm in cold weather, drivers don’t wake up multiple times during the night
  • When battery charge is maintained, there’s no anxiety about whether the truck will start in the morning
  • When systems are managed automatically, mental load decreases, and drivers can focus fully on the road

It’s a chain reaction. Better rest = better focus = fewer errors = safer roads.

Smarter Vehicles, Safer Outcomes

Modern trucks are complex, interconnected machines. A failure in one system can quickly compromise others, especially if that failure happens on the road. That’s where predictive tools like SmartInsights come in.

SmartInsights, included in every Idle Smart subscription, uses system data to identify maintenance risks before they become breakdowns. Whether it’s engine start frequency, runtime trends, or overall vehicle health, this intelligence gives maintenance leaders a head start. The impact? 

  • Better maintenance planning
  • Fewer road calls
  • Fewer stranded trucks
  • Safer roadside conditions

The Role of Technology in Safety Culture

Some safety tools feel like punishment: cameras, alerts, and automated coaching. Idle Smart is different. It’s designed to support, not monitor, drivers. There are no alerts, settings to memorize, or workflow changes to worry about.

And it matters. Fleets that invest in a strong safety culture driven by driver engagement see significantly better outcomes than those that depend primarily on monitoring or enforcement. 

Idle Smart sends a simple message to drivers: we’ve got your back. We’ve thought about your comfort, your uptime, and your ability to do your job without technical friction. That kind of support builds trust, which leads to better decisions, better compliance, and better long-term retention.

Safety at Enterprise Scale

A safety initiative isn’t successful unless it scales. One depot with great numbers isn’t enough. You need consistency across every region, every vehicle type, and every operating condition.

That’s why Idle Smart was built for enterprise fleets from the start:

  • Works across truck types 
  • Configured via the SmartPortal, with support from dedicated CSMs
  • Rolls out fleetwide without extensive training or tech stack disruption

In enterprise operations, consistency is critical. Whether you’re operating across regions, vehicle types, or duty cycles, unpredictable performance adds cost and complexity. Idle Smart helps standardize idle management across the board, automating decisions that drivers used to make manually, reducing downtime, and creating a more predictable day-to-day experience.

With centralized oversight through the SmartPortal and guidance from your dedicated Customer Success Manager, large fleets can deploy Idle Smart across thousands of vehicles without disruption. The result is a more unified, efficient, and driver-supportive system, no matter the scale.

2025: The Year of Proactive Safety

The fleets winning in 2025 aren’t just the ones with better trucks or tighter margins. They’re the ones who’ve baked safety into every corner of their operation. Those who treat safety not just as a line item, but as a long-term investment in people, performance, and brand reputation.

If you don’t take a proactive approach to idle-related risks, you’re leaving drivers vulnerable and exposing your fleet to unnecessary costs.

Ready to Make Safety a Strategic Advantage? Let’s talk. If you’re looking to reduce downtime, simplify compliance, and create safer, more focused conditions for your drivers, Idle Smart was built for fleets like yours. Schedule a conversation today and see how Idle Smart can help you make 2025 your safest year yet.

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ATRI Releases 2025 Critical Issues Report: Is Your Fleet Prepared? Take the Self-Assessment

ATRI's 2025 Critical Issues report shows record costs demanding action....

ATRI Releases 2025 Critical Issues Report 

The American Transportation Research Institute (ATRI) released its annual Critical Issues Report, and the verdict for 2025 is stark. The Economy is the top concern for the third year in a row, confirming that financial stability is the industry’s greatest threat. With non-fuel operational costs documenting a record high of $1.779 per mile and the truckload sector averaging a devastating negative profit margin of -2.3% in 2024, the margin for error has disappeared. This environment demands that your fleet identify and control costs wherever possible.

This year’s landscape signals an industry increasingly focused on managing complexity: from new regulatory compliance burdens to integrating emerging technologies and ensuring a trained, proficient workforce.

Do you think your fleet is handling the complexity of these top concerns well?

By asking tough questions about your day-to-day operations, this self-assessment helps you determine how ready your fleet really is. Plus, it helps you pinpoint hidden costs so your fleet can take meaningful steps toward achieving a significantly lower Total Cost of Ownership (TCO).

The 9-Question Self-Assessment

1. How much does your fleet spend annually on roadside assistance calls due to dead batteries or cold-start failures?

Unplanned service calls are an absolute loss; pure, non-recoverable expense. As the Economy is the number one issue for the third year in a row, you can’t afford this unnecessary added expense. Breakdowns consume driver and staff resources, incur towing fees, and directly chip away at already strained profit margins.

Ask yourself:

  • What’s the total cost of towing, shop time, and labor for a single no-start event?
  • Do you have enough breakdowns that you created a budget line item just to cover roadside assistance?
  • What else could we reallocate that money for if we could stop having frequent, predictable breakdowns?

While there will always be occasional unpredictable events, there’s no reason your team should be dealing with dead batteries daily. Your drivers and technicians deserve equipment that is reliable, so drivers keep wheels turning and earning for your fleet while technicians can stay focused on their most time-sensitive, high-impact work. Eliminating no-starts from easily preventable battery drain or fuel gelling is a direct path to lowering TCO, and it might be easier than you think.

GRADE YOURSELF: PASS/FAIL

2. How much maintenance time and cost do your current solutions require that must be staffed and tracked?

Overall operational costs, excluding fuel, rose by 3.6% in 2024, continuing the upward pressure on non-fuel expenses. Routine APU servicing (recommended every 600-1000 hours) or seasonal in-shop adjustments for auto-starts contribute directly to those rising costs. This overhead pulls your precious technician time away from higher-value repairs. 

Ask yourself:

  • How much time do we track and staff just for APU oil changes, belt replacements, and cleaning HVAC systems?
  • How much could you save if even one of your key systems didn’t require maintenance (all updates can be made automatically without ever pulling a truck off the road)? 
  • Do we spend more time and money maintaining our tech (like APUs) than they actually save?

GRADE YOURSELF: Pass/Fail

3. Do you know why an engine is running, or only that it ran? 

The current economic squeeze demands a granular, strategic approach to cost management. Solutions that provide an incomplete picture leave your fleet blind: simply recording that an engine idled provides incomplete and often misleading data. Without contextual data explaining why the idling occurred (was it for battery protection, cab comfort, or driver override), any policy adjustment or coaching advice is guesswork, leading to missed fuel savings and distrustful drivers. The optimal strategy for addressing this year’s top trucking industry concern (Economy) requires high-fidelity data that answers the “why.” 

Ask yourself:

  • How much data does our current tech stack leave falling through the gaps? 
  • How confident are you that your trucks deliver reliable data for effective coaching?
  • When we see unoptimal system use, is it an efficiency problem or a driver-comfort problem?

Optimal tech solutions provide reliable, high-fidelity data on all system activity, standardizing metrics across truck makes and models, and making it easy to coach drivers. Equipping your team with this level of transparency is key to driving fleet-wide efficiency.

GRADE YOURSELF: Pass/Fail

4. Can you instantly change settings for trucks remotely, or do you need shop visits to make adjustments?

Manual, truck-by-truck adjustments are the epitome of operational inefficiency. The labor required for individual shop visits, whether for seasonal changes, compliance updates, or simply correcting a setting, becomes a persistent and avoidable source of high non-fuel costs. 

Ask yourself:

  • When we need to change the engine warm-up threshold across our fleet for winter, how many technician hours does that consume?
  • If a new regulation is passed, how long does it take for us to ensure every truck is compliant?
  • How much revenue is lost when a truck is pulled into the shop simply to change seasonal settings?

Remote adjustments that allow you to fine-tune your fleet’s settings right from your desk could save you thousands in labor and downtime. 

GRADE YOURSELF: Pass/Fail

5. Do your current solutions report and standardize key data across all truck makes and models in your fleet?

Most fleets run a diverse mix of brands. Relying on manufacturer-specific systems creates data silos, preventing a unified, single view of fleet performance. These systems often measure different metrics or restrict data access, making fleet-wide standardization and coherent policy enforcement impossible. This compromises your ability to make data-driven decisions that reduce overall TCO.

Ask yourself:

  • How many platforms do our operations leaders have to check to get a holistic view of idle activity across the fleet?
  • Are we comparing apples to apples when looking at different truck brands’ idle reports?
  • Are we missing key efficiency opportunities because a portion of our fleet’s idle data is restricted by a manufacturer?

GRADE YOURSELF: Pass/Fail

6. If tariffs (or no tariffs) became long-term policy tomorrow, how would your fleet pivot its cost management strategy?

Economic volatility and the threat of increased tariffs on truck-tractors demand operational resilience. You cannot rely on unpredictable external factors. The strategic choice is investing in solutions that deliver quantifiable, consistent cost savings that insulate your bottom line from market volatility. 

Ask yourself:

  • What single-line-item operational cost could we confidently and immediately reduce to offset a major capital expenditure increase due to Tariffs?
  • How do our current solutions protect us against non-fuel costs?

GRADE YOURSELF: Pass/Fail

7. Have you quantified the added weight and diminished payload capacity imposed by your technology (e.g., APUs)?

For fleets with razor-thin operating margins or specialized loads, every pound matters. Diesel APUs can add hundreds of pounds of essentially dead weight that cut into revenue per mile by diminishing payload capacity on every single trip.

Ask yourself:

  • For our particular operation, how many dollars in revenue are we sacrificing per trip due to added weight?
  • If we adopted a lightweight, maintenance-free system, what would the cumulative gain in payload revenue be over a quarter?

GRADE YOURSELF: Pass/Fail

8. Are you confident that your current tech is designed to extend the lifespan of your engine and components, or is it exclusively for driver comfort?

With new equipment costs at record highs, asset preservation is critical. The newly ranked concern, Diesel Emissions Regulations, makes engine and aftertreatment maintenance increasingly expensive. If things like your idle management system merely ensure comfort without protecting the engine, it’s exposing you to major risks. 

Ask yourself:

  • Does our current tech prevent component wear and tear, or does it only react when the driver is uncomfortable?
  • How much are we spending annually on DPF maintenance that could be reduced by lowering unnecessary engine runtime?
  • Are we managing a comfort system or protecting a multi-thousand-dollar asset?

GRADE YOURSELF: Pass/Fail

9. How durable is your technology, given the ever-changing landscape of emissions regulations?

As per usual, the regulatory environment is volatile, with the EPA rescinding various vehicle emission rules this year. With loose guidelines that can change at any moment, you cannot afford to invest in new tech that must be ripped out or replaced every time the rules change. Ask yourself:

  • If a new state anti-idling law is passed tomorrow, how quickly can we push a new, compliant idle setting to every truck in that region?
  • Does our current system allow us to adjust emissions-related settings remotely, or does it require a costly shop visit?
  • How are we managing idle laws for trucks, as they vary by state? 

Investing in technology that works for any regulatory environment is worthwhile and more realistic than you may think. When purchasing new technology, consider solutions that give you remote, granular control, so you can instantly update parameters fleet-wide, granting operational stability and future-proofing your business against sudden regulatory shifts.

GRADE YOURSELF: Pass/Fail

Turning Diagnostics into Savings

If you reached the end of this assessment and answered “Fail” to more questions than you answered “Pass,” or if you felt deep uncertainty about your answers, your current solutions are likely not fully mitigating the top risks outlined in the ATRI report.

The majority of problems highlighted in this self-assessment, from sudden no-starts to excessive maintenance costs, wasted fuel, and data gaps, are directly linked to predictable, preventable deficiencies in technology.

The solution to the industry’s largest concerns starts with a reliable idle management system.

Idle Smart is a platform-based solution engineered to address the top threats to your fleet by:

  • Protecting Profits: Eliminating no-starts and providing a maintenance-free solution to halt the hemorrhaging of roadside and labor costs.
  • Driving Efficiency: Offering unified, high-fidelity data and remote customization across all OEMs, allowing you to cut idle time dramatically and coach drivers effectively.
  • Future-Proofing Assets: Providing proactive engine defense to protect your high-cost engines and meet emissions goals without sacrificing driver comfort.

It’s time to equip your operation with the tools needed to weather this uncertain market.

Next Step

Connect with an Idle Smart expert and discuss your operational readiness score.

Let’s Talk

Driver Retention and TCO: The Real Cost of a Cold Night

Meta Description: Combatting driver turnover starts with a comfortable cab...

Rising Costs and Continuing Challenges

For fleet leaders, navigating the current economic landscape feels like a constant battle against climbing costs and driver retention. The data from the American Transportation Research Institute’s (ATRI) Operational Costs of Trucking report confirms what many in the industry are experiencing firsthand: while fuel prices offered some relief, the truckload sector still faced a negative average operating margin of -2.3% in 2024. In an environment where every dollar is scrutinized, the search for hidden inefficiencies is more critical than ever.

Beyond the spreadsheet, there’s a human element to these challenges: your drivers. With an average annualized driver turnover rate of 48% in 2024, the industry is in a constant battle to attract and keep talent. It’s a fight that often comes down to the simple things that happen in the cab, late at night, far from home.

What’s the connection? A cold night.

The Driver’s Reality: A Story of Frustration

It’s 2 AM, somewhere in rural America. A driver, after a long day of fighting traffic, delays, and a tight schedule, finally gets a chance to rest. The cab’s temperature has been dropping, and the bunk heater is struggling to keep up. After an hour of shivering, a decision has to be made: start the engine and idle for warmth, or endure a miserable night. For many drivers, this isn’t a rare event; it’s a frustrating, recurring problem that chips away at their morale and makes them question whether the long hours and days away from home are truly worth it.

The Financial Impact of One Bad Night

For a fleet executive, a cold night is not just a personal inconvenience; it’s a financial event. The consequences cascade, driving up your Total Cost of Ownership (TCO) in ways that often go unnoticed in a broad expense report.

  • The Breakdown: The average fleet experiences an unscheduled repair or breakdown every 38,249 miles. A major cause of this is the wear and tear from excessive idling and cold starts. When a truck won’t start on a cold morning, it can lead to mechanical failures and costly roadside service calls, which eat directly into your profits.
  • The Missed Delivery: Every minute of downtime is a minute of lost revenue. A truck sidelined by a cold start or breakdown can miss a critical delivery window, which strains customer relationships and can lead to lost business. With the industry’s total marginal cost per mile at $2.260 in 2024, every delayed mile is a measurable hit to your profitability.
  • The Added Labor Burden: In 2024, the ratio of drivers per truck was 0.93, a drop from 0.97 in 2023, signaling that carriers are already operating with fewer drivers per truck. This tight labor market means a single breakdown or delay can have an outsized impact on your operations, forcing other drivers to step in to cover a route.

The Most Expensive Cost of All: Losing a Driver

While the costs of a tow or a repair are significant, they pale in comparison to the ultimate financial consequence: losing a driver. Driver retention is a serious challenge; the cost of replacing a single driver can range from $2,243 to $20,729. This includes the expenses of recruitment, hiring, training, and lost productivity from an idle asset. The ATRI report highlights the lengths to which fleets are going to keep drivers, noting a remarkable 42.1% increase in driver retention bonuses in 2024 alone.

This is the unbreakable link between people and profit. The frustrations that contribute to a “bad night” are directly tied to the costs that erode your operational margin. Investing in your drivers is not just a gesture; it’s a strategic move to build a more resilient and profitable fleet. 

A Solution That Protects Your Drivers and Your Bottom Line

A strategic approach to fleet management requires a system that prioritizes driver comfort and operational reliability, which directly combats turnover.

This is where Idle Smart steps in. Our solutions are designed to eliminate the frustrations that lead to driver dissatisfaction.

  • Guaranteed Starts, Zero Hassle: Our features monitor the temperature and battery voltage, automatically starting the truck before voltage levels drop or temperatures get too low. It’s a key-out solution that works on its own, without requiring driver input. Idle Smart prevents no-start situations that lead to costly breakdowns and stressed, frustrated drivers.
  • Restful Nights, Every Night: Idle Smart also automatically maintains a comfortable cabin temperature, allowing drivers to get uninterrupted, restful sleep without needing to idle excessively. Plus, our system also helps charge eAPU batteries. If your drivers are getting poor sleep because their eAPUs aren’t lasting through the night, Idle Smart can help. We charge eAPU batteries when the APU battery is drained, and we don’t require the driver to get up to start the truck to do so. 
  • A Strategic Partnership: While APUs offer some of these benefits, they come with high costs, heavy weight, and significant maintenance burdens. Idle Smart provides a customizable, maintenance-free solution that integrates seamlessly with your existing Class 8 trucks and integrates seamlessly with your existing tech stack.

The Unbreakable Link: From People to Profit

The numbers are clear: a well-rested, comfortable, and satisfied driver is less likely to leave. By providing a reliable system that eliminates common frustrations like dead batteries and uncomfortable cabs, you’re building a culture that values your drivers. You’re not just reducing a line-item expense; you’re making a tangible investment in your most valuable asset.

With the average TCO per mile at $2.260 and negative operating margins for many fleets, reducing turnover is more critical than ever. Idle Smart is a simple, strategic investment that pays dividends in both tangible and intangible ways. It reduces the direct costs of roadside repairs and fuel while also addressing the root causes of driver dissatisfaction and turnover, ultimately leading to a more resilient, profitable, and efficient fleet.

Ready to invest in a solution that works for your drivers and your bottom line?

Schedule a conversation with our team

Reducing Idle Time in Unpredictable Fall Weather

Don't let unpredictable autumn weather derail your profits. See why...

The Smarter Way to Idle: How Smart+ Turns Your Trucks into Climate-Adapting Machines

The fall transition can be a beautiful but deceptive time for heavy-duty trucking. One moment, a warm sun shines on a quiet country road; the next, an unexpected cold snap leaves you with a stranded driver, a truck that won’t start, and a missed delivery. Fall’s unpredictable temperature swings lead to excess idling and create a logistical nightmare for fleet leaders, leaving them in a constant battle to stay in control. Adjusting every truck for every weather front that rolls through is almost impossible; while you can’t control the weather, you can control how your fleet responds to it.

The Dangers of Autumn’s Temperature Swings

The shift from summer to fall is a subtle but significant threat to your fleet’s operational stability. Without the right preparation, small issues can become major, costly problems.

  • Battling Unpredictable Battery Drain: High heat can shorten a battery’s life. Your truck might start fine during a warm autumn day, but a sudden overnight temperature drop can cause the battery to fail. A frustrating guessing game begins, as the truck that worked flawlessly yesterday might be dead on the lot this morning, creating an unexpected no-start.
  • The Threat of Fuel Gelling: A sudden dip in temperature can put your diesel at risk of gelling, especially if you haven’t transitioned to a winter blend yet. Gelling clogs fuel filters and lines, causing engine failures and costly roadside repairs. The cost of a tow and emergency service for a truck that won’t run is a hit you simply don’t need to endure.
  • The Chaos of Inconsistent Driver Comfort: Drivers are at the mercy of the weather, dealing with a comfortable cab one evening and waking up to a frigid bunk the next. Unmanaged temperatures force them to idle the engine, burning fuel and leading to fragmented, stressful sleep.
  • Escaping the “Firefighting” Cycle: For maintenance leaders, unpredictability creates immense friction. Maintenance teams get calls about issues and no-starts that need immediate attention, despite a shop full of trucks and a team of technicians who also need immediate attention. Now, your workforce is putting out fires for trucks already on the road while also preparing the trucks in the shop to be road-ready.

The Smarter Way to Reduce Idle Time During Seasonal Shifts

Smart+ is a software add-on that works with your Idle Smart system to put your fleet on autopilot. Smart+ automatically adjusts critical idle parameters based on a truck’s real-time location and current weather conditions.

Think about a truck driving a long-haul route from Dallas, Texas, in January, heading north toward Detroit, Michigan. The driver starts in near 70-degree weather but will finish their route in below-freezing temperatures with a risk of snow. Instead of a technician or driver manually changing settings, Smart+ automatically adjusts the system’s idle parameters to prevent cold start failures and fuel gelling. This ensures the truck is always operating as efficiently as possible, regardless of the climate, without wasting a ton of fuel from unnecessary idling.

Intelligent automation is a game-changer for fleets that need to manage long routes through changing climates. It frees up your team from constantly monitoring and adjusting settings, minimizing the need for manual intervention and eliminating the risk of human error.

“Choosing Smart+ was a no-brainer. In just one month, we saved an additional $60k in fuel costs and reduced starts by 42%. This made a great impact on operational efficiency, improved the health of equipment, and significantly enhanced the overall driver experience.” 

Director of Fuel, PAM Transport, Inc.

Smart+ builds upon the core Idle Smart system, which already provides:

  • Battery Protect™: Eliminates no-start surprises by ensuring batteries are always charged with patented technology that monitors precise voltage, not just a battery percentage.
  • Cold Start Guard™: Defeats fuel gelling and engine damage by monitoring coolant temperatures and automatically starting the engine when needed. 
  • Cabin Comfort™: Ensures drivers get uninterrupted rest by maintaining a consistent temperature without wasting fuel, so they can get a good night’s sleep.

The SmartPortal Advantage

The SmartPortal is your fleet’s command center. It gives you unparalleled visibility into system usage and a clear view of how your trucks are performing. Gain visibility into idle hours saved, fuel savings, and a breakdown of every Battery Protect and Cold Start Guard event. You can see when and why the system engages, giving you clarity on what’s going on across your fleet without having to be in every cab.

Outsmarting the Hidden Costs of Fall

Being unprepared for seasonal shifts is a direct hit to your bottom line. Cost-saving solutions like Idle Smart are not just an expense; they’re strategic investments that reduce hidden costs and lower your fleet’s Total Cost of Ownership (TCO).

Don’t just take our word for it:

“The system pays for itself many times over.”

– Director of Customer Accounts, Miller Trans Group (NationaLease Member)

“We are able to be successful because of great companies, like Idle Smart, that take the time to listen and understand what we are trying to accomplish. The customer service and response time are unbelievable!”

– Director of Maintenance, Ploger Transportation

By preventing no-starts, reducing wear and tear on your engines, and eliminating unnecessary idling, Idle Smart delivers a quantifiable ROI. You can gain confidence in the face of unpredictable weather, freeing you from the constant need to manage minor problems and allowing you to focus on the big-picture goals that drive your business forward.

If you’re interested in saving on fuel costs and reducing idle time for your fleet, talk to our team today.

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